July 30, 2021

Develop Into A Highly-Efficient Company in Oklahoma City: OpenText vs Azure Document Management Solutions

In the present competitive organization landscape, any sectors where companies can increase efficiency and boost productivity levels should be given priority.

Document management maybe isn’t the first thing you think of when you ask yourself, “What do we need to work on?”

Despite that, document management is at the foundation of your company and back-office processes. As a result, it’s a fantastic first step to your digital conversion strategy.

Archive cabinets and further concrete groundwork are unproductive and create hindrances as key files become hard to find and/or are often misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on activities and operations that could be expedite.

With document management solutions, you can create a paperless, electronic environment where important details are conveniently obtainable and everybody, across teams, have access to the files they require to be efficient.

Modernization like robotic process automation (RPA) and optical character recognition (OCR) can no longer require manual processing, routing, data entry, and storage.

Now, we’ll talk about a couple of the most prominent document management tools: OpenText and Microsoft Azure.

But before we begin our analysis, let's briefly cover the main advantages of adopting document management solutions.

The Benefits of Document Management Tools

Let us examine a number of of the benefits of document management tools.

Increased Efficiency and Productivity

With standard, manual workflows, your workers waste valuable resources that could be better committed to processes that fulfill expansion goals. With an automated, optimized document management platform, these tedious processes are a thing of the past.

Moreover, a document management system is better equipped to enforce regulatory requirements than tangible configurations, which can soon become too hard to control.

A Centralized Storage Repository

In a digitized setting, all of your documentation and confidential information can be kept in a primary, safeguarded file storage location.

This makes safeguarding confidential data and routing documents to the proper people when they need them much simpler than in traditional tangible storage systems.

Through the use of a DMS inventory program, obtaining the needed files can be done instantly instead of wasting a large amount of time searching for tangible documents.

Moreover, with a virtual storage solution, staff members can collaborate and access files on the move from their mobile devices.

Reinforced Data Security

With increased innovation comes a responsibility to assure that any networks consisting classified records are properly safeguarded.

Both OpenText and Microsoft Azure supply security features like two-factor authentication, access controls, and more.

These characteristics can empower your company’s cybersecurity approach by ensuring that only the appropriate employees have access to sensitive files and that every single accessing or editing of sensitive files have an audit log.

Finally, in case of either a natural disaster or a safety incident, via a DMS platform, you can absolutely guarantee that your data has been backed up and is recoverable so that your business can continue its necessary procedures immediately.

Optimal Regulatory Compliance

For companies that compete in high-compliance industries, a document management software can assist in implementing standards that are established to safeguard businesses from cyber threats and violations of their customers’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Analysis

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that empowers businesses to gather, store, distribute, and monitor the complete workflow of their digital files.

This provides companies with improved control of their data while also increasing cooperation across sectors. It can be deployed on-premises or in the cloud.

OpenText Pros

Pricing can be steep but can be tailored for your specific needs.
For those that are looking for an end-to-end platform, Documentum is a potent platform that can tackle everything you need it to.
ApplicationXtender (AX) is a smaller-scale, build-as-you-go alternative to the more costly Documentum tool.

OpenText Cons

The UI is rather complex to grasp initially.
The software necessitates regular maintenance and modifications as time passes which might be costly.
You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Unlike OpenText, Microsoft Azure is a considerably broader cloud tool that serves a variety of functions that help with creation, testing, and installation of applications. As a part of this broader summary, this could include safeguarded document management and automation.

Azure Pros

The availability and reliability of market leader, Microsoft and its 99.95% Uptime guarantees.
Exceptional data protection empowers you to satisfy many industry standard regulatory requirements.
Pay-as-you-go concept enables you to select which features you require as well as add additional elements as required. This makes it a great choice for a modest organization, SMB, and even a corporation.

Azure Cons

Necessitates a lot of maintenance, management, and monitoring.
Higher licensing tiers can become expensive.
To guarantee that Azure is doing all it can for your business, specialists are required to effectively configure the solution.

How Wave Can Be of Assistance in Implementing a Document Management Solution in Oklahoma City

Though we can easily agree that the optimal first step in increasing your organization's competitive advantage lies in developing and simplifying processes, it is not as easy to agree on how to accomplish this.

To accomplish your strategic goals, you will need the necessary set of tools that complement your current systems and could be implemented conveniently.

We engage with our customers as partners. Coming alongside the organization to analyze the fundamental business model, systems, and arrangements so that we can pinpoint hindrances and other sectors where advancements can be achieved conveniently and cost-effectively.

To do this, we use a mixed toolset tailored to your specific business requirements and use them to automate your monotonous company workflows around capturing, systematizing, and cataloging data.

This involves more than 60 industry-accepted ECM and DMS platforms that can aid in mechanizing physical systems, improve sharing, systematizing, and cooperation among departments, and ascertain that your teammates can access the information they need wherever, whenever.

Want to learn more? Let’s set up a time to chat.

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