A Cost/Benefit Analysis of SharePoint vs Xerox Document Management Platforms in Oklahoma City
If you are in search of Document Management platforms for your organization, SharePoint and Xerox are two alternatives that might've emerged from your research. But how are you assessing your choices?
In our 20+ years of experience helping to implement groundbreaking and robust solutions that enhance workflows and reinforce collaboration, we've observed that customers are most apprehensive about the total cost of implementation (TCO).
Aside from that, they are also looking at functionality, vendor reliability, and client feedback.
Therefore, in this piece, we are going to compare Xerox DocuShare and Microsoft SharePoint alongside each other.
We will take a look at costs, functionality, and customer reviews across a few of the most well-known solution review websites. But before that, let's take a look at the advantages of document management solutions.
The Advantages of Document Management Solutions
A document management software could help you ameliorate productivity, expand synergy, and intensify security for those industries that manage classified data, like government, healthcare, and the financial industry. Let's break these benefits down a little further.
Paperless systems are more cost-effective
Centralized document database
Increased proficiency and productivity for your staff
Reinforced security for your confidential records and information
Better regulatory compliance
Now that we've discussed the advantages of document management platforms, let's begin our program evaluation with a quick overview of of these platforms.
Microsoft SharePoint vs Xerox DocuShare Comparison
Introduction
Microsoft SharePoint is a cloud-hosted, SaaS collaboration software that provides a document management and storage system and coalesces effortlessly with Microsoft Office programs like Excel.
Organizations of various sizes could also broaden SharePoint Online's potential to incorporate task automation through the use of Microsoft PowerApps' Power Automate program.
Automation features include things like artificial intelligence, machine learning, and Optical Character Recognition (OCR) to extract information from scanned records and indexed PDFs.
Xerox DocuShare is an enterprise content management system (ECM) that permits users to create, distribute, and manage content while easily amalgamating other business platforms, and growing personalized software platforms.
While categorized as an ECM, Xerox DocuShare could be implemented in smaller businesses and SMB's as well to streamline business workflows and facilitate document management.
It should be noted that Xerox DocuShare can also be programmed to produce workflow automation capabilities.
Pricing
When evaluating the total cost of ownership (TCO) for a document management solution, we should take into account a number of elements like:
Licensing
Subscription Fees
Onboarding and Training
Business Needs Customizations
Maintenance and Support
Pricing for Xerox DocuShare starts at $1,500 per license while Microsoft SharePoint's pricing starts at $5 per user/month. While that is a dramatic difference, we must expand our knowledge on the capabilities presented before making a final decision.
Next, let us take a look at how Xerox and SharePoint contrast in terms of functionalities.
Features
As with any business program, it is important that you completely consider functionality with your evaluation process. Often software categories involve selections that differ considerably in their features and capabilities.
The solution you eventually pick should offer a positive user experience, assist your organizational processes and duties, and offer better perceptibility into your procedures. They must also incorporate the characteristics that are most important to your team.
Having said that, let's go through Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.
Customer Reviews
One more key aspect when assessing document management tools is user reviews. Let's go over some reviews from some of the most popular product review websites.
Not sure which document management platform is ideal for you in Oklahoma City? Wave can help!
Maintaining a competitive edge in today's turbulent organizational economy can be challenging. Via expediting your business workflows to enhance competence and eliminate bottlenecks, you can give your company the best opportunity of staying ahead of the competition.
To do that, your company must be careful to choose the proper solutions that will enable you to maximize your assets and fulfill your strategic development targets.
This is not always simple for an organization just getting underway with back-office renovation or intelligent information management initiatives.
At Wave, we can help by assessing the fundamental elements of your organization and through incremental digital conversion and corporate task automation, improve them.
We employ a hybrid set of technology tailored to your company requirements to automate your tedious organizational tasks around extracting, arranging, and filing data so that it is convenient to locate and use wherever, whenever.
We can assist you in customizing your document management solution to meet your organization’s particular demands and we gladly collaborate with over 60 industry-accepted DMS and ECM solutions.
If you’re ready to learn more, contact us immediately and we can schedule a time to chat.